HR Assistant


The Exciting Opportunity.

To manage the day-to-day administrative tasks of the HR department and support the HR Manager to provide a comprehensive and confidential Human Resources service to the hotel. The role will be the first point of contact for our teams when it comes to HR and will support the HR Manager and General Manager in the achievement of business goals and strategies whilst developing and maintaining positive internal and external colleague relationships. The ideal candidate will be a professional, people-focused superstar with a genuine passion for hospitality and people, whilst providing a consistently high standard of support, both administrative and non-administrative to the HR department and SCHLOSS Roxburghe.

Your key responsibilities.

You will support Heads of Departments in talent attraction from advertising on our various platforms and arranging interviews

You will ensure our new colleagues have a great welcome onboarding experience by taking ownership of all administration tasks relating to the employee onboarding process including but not limited to; new starter paperwork, group inductions, distributing uniform and contract writing

Input and manage all data on the HR and Payroll system

You will maintain employee personnel files and HR filing system as appropriate, updating Fourth with starters, changes and leavers

 You will be responsible for the processing of new starters, leavers and contractual changes

You will support the HR Manager with the delivery of new starter induction

You will assist with overseeing the hotel’s training plan

You will support with training room set-ups, training coordination and occasional delivery of training sessions

Liaise with all Heads of Departments to ensure completion of mandatory training

 You will provide accurate and timely information to the payroll function

 You will work with HOD’s to maintain accurate records of probation and feedback reviews

You will support with minute taking in meetings and formal processes such as disciplinary, grievance and performance management

You will use our employee app to communicate relevant, engaging activities and share employee benefits

You will support in the planning and delivery of colleague social activities including but not limited to Quarterly Recognition Programme, yearly well-being calendar and colleague birthdays

You will assist with the distribution of internal communication including designing posters, composing emails and creating presentations

You will contribute to ideas and initiatives to drive employee engagement throughout the hotel

The kind of person we are looking for.

You are passionate about HR and engaging with people
You are enthusiastic, often described as a ‘people person’ with a positive personality and the ability to build genuine and trusting relationships
You have strong organisational time management and planning skills
You are an excellent communicator, both verbal and written, with the ability to communicate effectively with people at all levels
You must be a great team player, able to work confidently on your own and as part of a wider team
You are detail-oriented; with accurate data entry and strong computer skills
Confidentiality is vital - you understand and demonstrate the importance of confidentiality in all aspects of your role
Proficient in Microsoft Office

Proven Experience/Qualifications:

Minimum 1 year experience in a HR environment or similar administrative role
Experience in the hospitality industry, preferably in a comparable position or industry, desirable
Confident speaker of English is essential

The Bigger Picture

So, if you have the ambition to continuously improve, deliver results with excellence, show that you care and act with integrity then come and join us, this is just the job for you!

Submit your application.

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